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Absolute Truth Some Wisdom and Intercourse....
by Kerminator

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  • How to get things done!!   by  Kerminator     17 y     3,794       5 Messages Shown       Blog: Absolute Truth Some Wisdom and Intercourse....

    This a book you may want to look at!!  I am not selling it just want to let you know if you want improvement in your life!!

    Learn the Secrets of How To Get Things Done Quickly & Easily

     
    People often ask me how I'm able to write this newsletter twice a week, run a full-time medical practice with a staff of 50, write and promote two successful books with my most recent book and direct one of the top ten health sites on the entire Web.

    There are a number of "right" answers to this inquiry, but one of the most significant things allowing me to accomplish so much is compiling and working off of a very good "To Do" list.

    Without a doubt my commitment to writing things down and having a system in place to remind me of my action items has been a major reason I’ve been able to achieve all that I have.

    I thought I had a good handle on this until I started to do some research for the new love in my life, Dr. Kendra Pearsall, who is an incredibly brilliant naturopathic doctor but happened to be, like many of us, organizationally impaired. Like most of you, she was frequently overwhelmed with too much to do, too little time to do it, and also a general sense of unease that something important was being missed.

    The Nightingale-Conant line of audiotapes had long proved to be an outstanding resource, so I figured they might help Dr. Pearsall as well. I have listened to many dozens of their tape series, and recently purchased one on improving organization that I thought would be a good resource to help Dr. Pearsall reach higher levels of efficiency.

    Meanwhile, though, I thought there would be very little that these tapes could offer me as I felt I had a terrific strategy on keeping organized. Well, nothing could be further from the truth!

    I love audio tapes as I can multi task, such as prepare my meals or run, while listening to the information. Well, let me tell you that I was absolutely blown away by the profound brilliance and simplicity of the material that I listened to on this particular tape.

    It’s called "Getting Things Done: The Art of Stress-Free Productivity" by David Allen. The full audio cassette series costs $79.95 and is well worth the price, but by far your best value is the book-version of Allen’s "Getting Things Done." It contains nearly 300 pages of Allen’s "pure gold" information for just $11.20 at Amazon, and is truly one of the most useful books I’ve ever read in my life.

    David Allen's approach to managing yourself and your world may be among st the best advice you ever receive, too. It is profoundly practical, realistic, hands-on, and superbly focused with hundreds of tips, tools, and techniques for improving your personal productivity. Interestingly, I found that this $11.20 book-version of "Getting Things Done" had far more worthwhile details than even the $79.95 tapes.

    I believe that most people who’ve already read and applied Allen’s information would say they’d have gladly paid $1000 beforehand if they knew what his insights held in store -- not just motivation but real methods to achieve higher levels of goal fulfillment, mental reassurance and honest-to-goodness organization.

    And although I originally purchased Allen’s insights for someone else, it has turned out to be one of the most important books I’ve ever read in my life -- I would easily pay $10,000 for this information. That may sound extreme, but you’ll see what I mean when you read "Getting Things Done" and start applying its principles in your life.

    Fortunately, of course, you don’t have to pay $10,000 or even $1000. For a mere $11.20 you can get this crucial information. (This book is so good, however, that those who buy hardcover versions when they know the book will be used excessively should definitely consider spending the extra $6 for "Getting Things Done" in hardcover. The hardcover version has been out since January 2001, while the paper edition was just released in January of this year.)

    The "Getting Things Done" book is all that you will need. It requires no special add-ons or binders to purchase, as with some organization programs. You can easily implement the system with pencil and paper.

    If you are one of the 40,000 health care professionals that receive this newsletter, or you manage any aspect of any sort of business, let me assure that this book is an absolute mandatory read. I am making this book required reading for my entire administrative staff in my office and on the Web team, and I think you’ll be inspired to do the same.

    But if you don’t entirely trust my exuberance for "Getting Things Done," just read the seventy-plus reader reviews at Amazon, which are overwhelmingly five-star reviews. In particular, check out the review from Don Mitchell, an Amazon Top-Ten Reviewer, who gave it his highest rating and provided an in-depth overview of the book, including stating that "The process advocated by this book is described with lots of systems flow charts that will appeal to all of the engineers and left-brained people. The right-brained people will find lots of discussions about emotions, feelings, and stress. So both types of thinkers should do well with this material. "

    This amazing book really will appeal to all types, and it will help you no matter what type of responsibilities you are trying to juggle in life, be it health issues, family, work, etc. So avoid procrastination and get this book now while you are thinking of it. I am certain you will find that this book can change your life.

    I normally don’t recommend hard cover versions, but this is one you need to have as you will use it so much. However, if you can’t afford the extra $6 or don’t believe me, then at least grab a paperback version of "Getting Things Done" and start reading this life-changing book as soon as you can.


    Hardcover
     
    Paperback

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    • The Flow Chart   by  rudenski     17 y     2,292
      GettingThingsDone
      Notes from Getting Things Done (GTD) by David Allen

      1. capture all the things that need to get done into a logical and trusted system outside of your head and off your mind
      2. disciplining yourself to make decisions about all the inputs you let into your life, so that you will always have a plan for next actions that you can implement or renegotiate at any moment

      Outcomes & Actions

      1. describe in a single sentence the intended successful outcome for the problem or situation
      2. write down the very next physical action required to move the situation forward

      Horizontal & Vertical Control (Get Things Off Your Mind and Get Them Done)

      1. horizontal maintains coherence across all activities in which you are involved
      2. vertical manages thinking up and down the track of individual topics and projects

      Five Stages of Workflow (Horizontal)

      1. collect things that command our attention (anything personal or professional, big or little, that you think should be different than it currently is and that you have any level of internal commitment to changing)
      1. get it all out of your head
      2. minimize your collection buckets
      * physical in-basket
      * writing paper and pads
      * electronic note taking
      * auditory capture (answering machines, voicemail, dictating equipment)
      * email
      3. empty the buckets regularly
      2. process what they mean and what to do about them
      1. what is it?
      2. is it actionable? YES or NO
      * No
      1. trash
      2. incubate
      1. someday/maybe list
      2. tickler file (suspended or follow-on file; a 3D calendar)
      o 43 folders:
      + 31 Daily Files
      + 12 Monthly Files
      + Tomorrow's Date at the front
      3. reference (reference should be information that can be easily referred to when needed)
      * Yes
      1. What is the next action?
      o do it
      o delegate it
      o defer it
      o Project (anything requiring more than one step to accomplish the desired outcome)
      2. actionable tracking
      1. list of projects
      2. storage or files for project plans and materials
      3. calendar (time specific actions [appointments], day specific actions, day specific information)
      4. list of reminders of next actions
      5. a list of reminders of things you're waiting for (only review as often as they have to be in order to stop wondering about them)
      3. organize the results
      4. review the options
      5. do
      1. choosing actions in the moment
      1. context
      2. time available
      3. energy available
      4. priority

      Weekly Review

      1. Loose Papers
      * business cards, receipts, etc. - put in in basket for processing
      2. Process Your Notes
      3. Previous Calendar Data
      * review for remaining action items, reference information, etc.
      4. Upcoming Calendar
      5. Empty Your Head
      * write down any new projects, action items, etc.
      6. Review "Projects" (and Larger Outcome) Lists
      * ensure that at least one kick-start action is in your system for each
      7. Review "Next Actions" Lists
      * Mark off completed actions & review for reminders of further action steps to capture
      8. Review "Waiting For" List
      * Records appropriate actions for any needed follow-up & check off received items
      9. Review Any Relevant Checklists
      10. Review "Someday/Maybe" List
      * Check for any projects that may have become active and transfer them to "Projects" & delete items no longer of interest
      11. Review "Pending" and Support Files
      * Browse through all work-in-progress support material to trigger new actions, completions, and waiting-fors

      Models for Making Action Choices (The Three-fold Nature of Work)

      1. predefined
      2. work as it shows up
      3. defining work

      Six Level Model for Reviewing Your Own Work

      1. current actions
      2. current projects
      3. areas of responsibility
      4. 1-2 year goals
      5. 3-5 year vision
      6. big picture view

      * projects: clearly defined outcomes and the next actions to move them towards closure
      * horizontal focus: reminders placed in a trusted system that is reviewed regularly
      * vertical focus: informal back of the envelope planning

      Five Steps to Accomplish Any Task (Project Planning)

      1. defining purpose and principles
      2. outcome visioning
      3. brainstorming
      4. organizing
      5. identifying next actions

      Five Phases of Natural Planning Techniques

      1. purpose / guiding principles (Why are we doing this?)
      2. mission / vision / goals / sucessful outcome (What would wild success look, sound, or feel like?)
      3. brainstorming (How would we accomplish it?)
      1. view the project from beyond the completion date
      2. envision wild success (suspend "Yeah, but. . .")
      3. capture features, aspects, and qualities you imagine in place
      4. organizing (identify components, subcomponents, sequences, events, and/or priorities; what must occur and in what order? When do we do these things?)
      5. next actions (Where do we start?)

      "If the project is off your mind, your planning is sufficient. If it's still on your mind, keep applying the model until it's clear."
      Critical Factor of Filing System

      * filing has to be instantaneous and easy
      o One Alpha System
      + consider A-Z organizing unless you need more specific filing
      + reduces number of place something isn't
      + organize by topic, project, person, or company
      o specialized filing may be necessary if amount of reference material on one topic or project exceeds one file drawer.
      * get high quality mechanics and avoid hanging files
      * if you must use hanging files:
      o label files, not the hangers
      o use only one file folder per hanger
      o keep a big supply of plain hangers and new file folder in the front of the drawer
      * purge files once a year
      * encourage a dumpster day at work

      Dealing with un-met agreements:

      1. lower standards
      2. do it
      3. renegotiate agreement

      "What is the next action?"

      "The better you get, the better you'd better get."
      SUMMARY

      1. keep everything out of your head
      2. decide actions and outcomes when things first emerge on your radar, instead of later
      3. regularly review and update the complete inventory of open loops of your life and work

      Pick up anything around you that you're wondering what to do with, and apply a simple set of formulae:

      * I don't need or want it = trash
      * I still need to decide what this means to me = IN basket item
      * I might need to know this information = reference
      * I use it = equipment and supplies
      * I like to see it = decoration
      * When I could possibly move on it, I want to see the action as an option = next action reminder, reviewed when and where it could be done
      * I need to be reminded of this short-term outcome I've committed to = project list item, reviewed weekly
      * I need to have this when I focus on a project = support material
      * I might want to commit to this at any time in the future = Someday/maybe list item
      * I might want to commit to this on or after a specific time in the future = calendared or "tickled" item incubated for review on a specific future date
      * I want to achieve this "bigger" outcome = goals, objectives, visions that you review on some longer interval
      * It's something someone else is doing that I care about = item on Waiting-For list, reviewed at least weekly
      * I need to consider it when I do certain recurring activities = item on a checklist
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