I would like to invite all body odor and halitosis sufferers to our Body Odor and Halitosis meetup in Nashville Tennessee to be held on the weekend of Saturday and Sunday, March 20th and 21st, 2010, at the Embassy Suites Nashville-Airport Hotel.
For a few years now, Arun Nagrath, scientist42, has hosted his well-renown meetups in the UK with great success as they seem to be growing in strength and numbers. Well, USA, is it our turn now???
I negotiated a good rate with Embassy Suites Nashville-Airport Hotel, and have come to a very good agreement with them to hold our Meet-up on Saturday and Sunday, 20th & 21st March 2010. The rooms are blocked for us for $99/night on the 19th - 21st March; in addition, anyone interested in getting the same rate 2 days prior and/or 2 days after (from 17 March thru 23 March) can do so subject to availability, as long as it is booked by February 28, 2010.
Due to the holiday period, the final arrangements to book your hotel stay have been delayed. However, the Sales Manager tells me that since the contract between MeBO and the Embassy Suites Nashville-Airport Hotel agreeing to the terms below has been signed, we should be able to begin booking our individual suites as of Monday afternoon, December 28th.
Please do not book until the beginning of next week when I have posted the booking process. Here is some info on the arrangements made:
DATES BLOCKED FOR MEBO Research Body Odor and Halitosis Meetup: Fri 19MAR10, Sat 20MAR10, and Sun 21MAR10
Rates per Suite (Single and Double Rate)
King bed Non Smoking Suite $99/night
Two Double Bed Non Smoking Suite $99
Governors Suites Non Smoking Suite (where we will meet) $150 Room rates are quoted net non commissionable and exclusive of local taxes and fees.
Quoted rates will be offered, based on availability, to meetup attendees 2 days before and 2 days after the above dates.
Room rates include : complimentary daily full breakfast per person, complimentary daily 2-hour Manager’s Reception in the evenings with alcoholic and non-alcoholic beverages and snacks, and complimentary airport shuttle. Each 2 room suite features a parlor with a sofa bed (double bed), a king or 2 double bed room, wet bar, bathroom, marble vanity and sink in bedroom, 2 TVs (one in bedroom and parlor), and more. Each king size bed suite can accommodate up to 4 people using the double bed size sofa bed, and up to 6 people in 2 double beds and sofa bed.
No one has to pay anything in advance for the rooms, though we may need to raise funds from the attendees to cover lunch catering and the use of the Governor's Suite to meet. This may be approximately $10-$25/day (Saturday and Sunday only)? We have yet to negotiate rates with the caterers, so more information will be forthcoming regarding this. Each person reserves his/her suite guaranteeing suite/rate with a credit card, though your card will not be billed until you check out after your stay.
No penalties apply for cancellations per suite up to until 6:00pm on the day reserved for check-in. And in that case, the credit card used to reserve and guarantee the room will be charged one night's stay. MeBO will not be responsible for this fee. According to the terms of the contract, twenty one suites will be blocked for the meetup until 28FEB10.
Reservations are to be made by individuals no later than Friday, February 28, 2010. After that date, the suites not reserved by the meetup attendees will be released by Embassy Suites for their general sales. Then anyone who wishes to book for the meetup after February 28th will be subject to availability and to current rates.
Anyone interested in attending, please send me an email in this site, and I will give you more information.